Job Description

Job Description

Job Description

We are looking for an experienced Administrative Assistant to join our team in Albany, New York. In this long-term contract position, you will play a vital role in supporting daily office operations and ensuring efficient workflow across various administrative tasks. The ideal candidate will excel in organizational skills and possess a proactive approach to managing correspondence, scheduling, and clerical responsibilities.

Responsibilities:
• Organize and distribute incoming and outgoing mail, ensuring all correspondence is accurately formatted and filed as needed.
• Prepare official documents for review and signature, maintaining consistent use of office letterhead and standards.
• Provide clerical support for staff, including tasks such as scanning, photocopying, and filing.
• Manage travel arrangements, including preparing forms, maintaining logs, and coordinating approval processes.
• Schedule and coordinate appointments, meetings, and webinars using platforms like Zoom or Teams.
• Maintain and implement office policies to ensure smooth daily operations while resolving minor operational issues.
• Track and follow up on ongoing projects to ensure timely completion and efficient information flow.
• Serve as a point of contact for organizing and expediting office procedures and communication.
• Support the Executive Director and team with administrative needs, prioritizing tasks to meet deadlines.• Proven experience as an administrative assistant or in a similar role.
• Strong organizational and time-management skills with attention to detail.
• Proficiency in office software and tools, including Microsoft Office Suite and virtual meeting platforms.
• Excellent written and verbal communication abilities.
• Ability to handle multiple tasks simultaneously in a fast-paced environment.
• Familiarity with clerical duties, including document management and data entry.
• Detail-oriented approach and ability to maintain confidentiality.
• Experience coordinating schedules and managing travel arrangements is preferred.

Job Tags

Long term contract, Work at office,

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